FAQ

What is WS2017?

WS camps have been held in West Sussex for more than 30 years and feature as a high point in the County Scout and Guide programme. It is an international experience for young people from around the world, joining in a week of activities together including: water activities, abseiling, climbing, archery and other adventurous & challenging activities. Plus cultural activities, sub-camp competitions, musical entertainments, social events, live bands, discos, crafts and even more.

What is All Sections Day?

All Sections Day is held on the Wednesday of WS camps, where all sections of Scouting and Guiding in West Sussex are invited to visit camp to come and see what it’s all about and to enthuse them to want to attend the next one.

What will there be to do at All Sections Day?

There will be activities for members to take part in from 11am-1pm and our usual charity fair from 2pm with lots of stalls all costing just 20p per go to take part in. All profits from this will go to the camp charity – details of the charity will be available on the WS2017 website once it has been chosen. Please encourage everyone to bring a bag of 20p’s to spend.  There will also be opportunities to visit the shops within Diagon Alley.  Non-members will not be able to take part in the morning activities, but can take part in the fair in the afternoon.

What activities will be on offer?

Activities will hopefully include the following:

It’s A Knockout                               Crafts                                          Sports

Archery  (Parental permission required)            Box Carts  (arms and legs must be fully covered)

Sub Camp challenges                   Cave Bus                                       Performing Arts

Abseiling                                 Aerial Runway                Traverse Wall              (Parental permission required for these 3)

Please note that they will be weather dependent and could be cancelled in bad weather.

Activities requiring harnesses might be restricted to older members (probably just Guides and Scouts)  for which parental permission will be required.  This is due to now having small harnesses available. Brownies and Cub leaders might want to get parental permission for these activities in case the harnesses fit, but please make it known that this doesn’t guarantee they will get to do these activities.

All activities will run on a first come first served basis. 

Can we come if we are not being hosted by a group at WS2017?

Yes you can! All members of Guiding and Scouting in West Sussex are welcome to visit WS2017 whether or not you have a group on site to host you.  Groups that are not being hosted will not have a designated base, so should ensure that participants bring their belongings in a bag they can carry throughout the day.

Will we receive tickets?

Tickets will be issued in the form of wristbands. Every member on site for All Sections Day must wear a wristband and will not be admitted on site without it.  They will be issued to the group leader (as per the booking form) in advance of the event.  Please write the name and phone number of the responsible Adult Leader on site on the day on each wristband.  In the event of any young members becoming lost, this will help us to reunite them with their Leaders.

What happens if we have more participants than we register by the deadline?

All Sections Day is for pre-booked groups only. For safety and security of all on site we can only allow entry to the number in each group that have booked in advance.

What happens if we have fewer participants than we have paid for?

Unfortunately we are unable to give refunds. However, the badges can be awarded at the Leaders discretion, for example to a participant unable to attend due to illness.

Can I swap participants?

You can swap a Brownie with another Brownie (for example), but you cannot swap a non member child with a member, or a child with an adult and vice versa.

What’s the best way to travel to WS2017?

We anticipate in excess of 750 members visiting on All Sections Day. Therefore, to ease the volume of traffic entering and leaving the site, please travel by coach or minibus if at all possible.  If this is not possible, then car sharing is highly recommended.

Is the event accessible to those with restricted mobility?

Members with restricted mobility are very welcome to join us, but please bear in mind that the event is being held on a Showground with uneven terrain. Unfortunately we are unable to provide any on site assistance to those with restricted mobility.

Is there an event permission form for participants?

No, as each group will be making their own travel arrangements. Normal Scouting and Guiding one day event rules apply.

Girlguiding event/activity forms are downloadable from:

What do we get for the £3 per person registration fee?

  • An event specific badge
  • Access to All Section Day activities from 11am-1pm
  • Access to the Camp Fair during the afternoon
  • Access to look around the site and see what a WS camp looks like
  • A site map for Leaders

Note:

  • Under 2’s are free. They will not get a badge and will not be able to take part in any of the morning activities.
  • Non-members over 2 will be charged £1 and given a badge, but will not be able to take part in any of the morning activities.

Will I have to do my own Risk Assessment?

Yes, as your needs, circumstances and travel arrangements will be individual to your group. Ask your local Outdoor Activity Adviser or Commissioner if you need advice.  Risk assessments for all activities on site will be completed by event organisers.

What if I have members without permission to have their photograph taken?

This is a large scale event, at these events it is understood that photographs and videos may be taken and used immediately for event publicity purposes (eg social media). If you have any participants in your group who do not have photo permission, it is the Leaders’ responsibility to ensure they are not in any photographs.

Does the Leader who books in the group need to attend the event?

No. The Leader who books in the group will be the person who is sent all correspondence for All Sections Day, including the wristbands.  They need not be the Leader In Charge or on site on the day.  Groups will be sent a registration form to hand in on arrival.  This will request details of the Leader who is responsible for the group on site on the day, including their mobile phone number, and details of all members of their group.

Do we need to arrange our own Emergency Home Contact?

Yes – normal rules for Scouting and Guiding one day activities apply to this event, including arranging your own Emergency Home Contact. Don’t forget to tell them when you all get home at the end of the day!

Will we be able to buy lunch on site?

There will be limited availability of food available to buy. The café in Diagon Alley will be open for most of your visit, but will be closed from 1-2pm.  Unfortunately they would be unable to cater for lunch for all of the visitors on site for All Sections Day, but they will of course be selling hot and cold drinks and snacks.  Please ask all members of your group to bring their own packed lunches.

What do we wear?

This is a members’ uniform event, so all Guiding and Scouting members should come in appropriate uniform. Trainers are the best footwear – the event is being held on a Showground and will involve a lot of walking.  If there has been a lot of rain, the ground could be quite muddy, so please bear this in mind.  Don’t forget sun hats, sun cream and wet weather gear, as appropriate.

During the charity fair, fancy dress (Harry Potter themed) can be worn, but uniform must be worn on arrival at camp and during the morning activities.

How do we collect our pre ordered ice creams?

Group leaders will be able to collect the ice creams after 1:30pm, from The Leaky Cauldron (coffee shop) in Diagon Alley. Please, only 1 person from each group to collect them.

We didn’t pre order ice creams, will we still be able to buy some on the day?

Yes you will, but we can’t guarantee not to run out!

What about people who are have dietary requirements and allergies?

There will be alternatives to ice creams on sale at WS2017, but these will not be pre-bookable.

Where can we picnic?  

If you are being hosted by a group camping at WS2017, they may well make arrangements for you to join them at lunchtime. Groups that are not being hosted can picnic almost anywhere on site.  Leaders might like to bring a groundsheet for their group to sit on, or ask each member to bring their own sitter.

What happens if we arrive early or late?

Please aim to arrive for 10.30am. The Green gate will not open before this. If you get held up on the day and will be arriving after 11.30am please phone us on 07933 277036.  This number will only be available from the 4th to the 12th August. Please do not try calling it before the 4th as it will not be answered and messages left will not be checked. Please contact us via the email address instead.

Do I need a parking permit?

No, if just visiting for All Sections Day, you don’t need a parking permit.