FAQ

What is WS2017?

WS camps have been held in West Sussex for more than 30 years and feature as a high point in the County Scout and Guide programme. It is an international experience for young people from around the world, joining in a week of activities together including: water activities, abseiling, climbing, archery and other adventurous & challenging activities. Plus cultural activities, sub-camp competitions, musical entertainments, social events, live bands, discos, crafts and even more.

What is All Sections Day?

All Sections Day is held on the Wednesday of WS camps, where all sections of Scouting and Guiding in West Sussex are invited to visit camp to come and see what it’s all about and to enthuse them to want to attend the next one.

Who can take part?

The invitation is extended to Rainbows, Beavers, Brownies, Cubs, Guides, Scouts, members of The Senior Section and Explorers along with their Leaders as well as the Trefoil Guild.

Can families join in?

No, this is an event for members of Guiding and Scouting in West Sussex. Parents may only join you to make up the adult numbers required to comply with the adult:child ratio.  If extra children accompany Leaders or parents they must be included in your adult:child ratio.

What will there be to do at All Sections Day?

There will be activities for members to take part in from 11am-1pm and our usual charity fair from 2pm with lots of stalls all costing just 20p per go to take part in. All profits from this will go to the camp charity – details of the charity will be available on the WS2017 website once it has been chosen. Please encourage everyone to bring a bag of 20p’s to spend.  There will also be opportunities to visit the shops within Diagon Alley.  Non-members will not be able to take part in the morning activities, but can take part in the fair in the afternoon.

What activities will be on offer?

Details of activities will be added here once they have been confirmed so you can get parental permission for them. Please note that they will be weather dependent and could be cancelled in bad weather.

Can we come if we are not being hosted by a group at WS2017?

Yes you can! All members of Guiding and Scouting in West Sussex are welcome to visit WS2017 whether or not you have a group on site to host you.  Groups that are not being hosted will not have a designated base, so should ensure that participants bring their belongings in a bag they can carry throughout the day.

When can we register for the event?

Bookings open on 1st April and close on 30th June 2017. No applications received after the closing date will be accepted.  Space is limited, so places will be allocated on a first come first served basis.

Will we receive tickets?

Tickets will be issued in the form of wristbands. Every member on site for All Sections Day must wear a wristband and will not be admitted on site without it.  They will be issued to the group leader (as per the booking form) in advance of the event.  Please write the name and phone number of the responsible Adult Leader on site on the day on each wristband.  In the event of any young members becoming lost, this will help us to reunite them with their Leaders.

What happens if we have more participants than we register by the deadline?

All Sections Day is for pre-booked groups only. For safety and security of all on site we can only allow entry to the number in each group that have booked in advance.

What happens if we have fewer participants than we have paid for?

Unfortunately we are unable to give refunds. However, the badges can be awarded at the Leaders discretion, for example to a participant unable to attend due to illness.

What’s the best way to travel to WS2017?

We anticipate in excess of 750 members visiting on All Sections Day. Therefore, to ease the volume of traffic entering and leaving the site, please travel by coach or minibus if at all possible.  If this is not possible, then car sharing is highly recommended.

Is the event accessible to those with restricted mobility?

Members with restricted mobility are very welcome to join us, but please bear in mind that the event is being held on a Showground with uneven terrain. Unfortunately we are unable to provide any on site assistance to those with restricted mobility.

Is there an event permission form for participants?

No, as each group will be making their own travel arrangements. Normal Scouting and Guiding one day event rules apply.

Girlguiding event/activity forms are downloadable from:

What do we get for the £3 per person registration fee?

  • An event specific badge
  • Access to All Section Day activities from 11am-1pm
  • Access to the Camp Fair during the afternoon
  • Access to look around the site and see what a WS camp looks like
  • A site map for Leaders

Note:

  • Under 2’s are free. They will not get a badge and will not be able to take part in any of the morning activities.
  • Non-members over 2 will be charged £1 and given a badge, but will not be able to take part in any of the morning activities.

Will I have to do my own Risk Assessment?

Yes, as your needs, circumstances and travel arrangements will be individual to your group. Ask your local Outdoor Activity Adviser or Commissioner if you need advice.  Risk assessments for all activities on site will be completed by event organisers.

What if I have members without permission to have their photograph taken?

This is a large scale event, at these events it is understood that photographs and videos may be taken and used immediately for event publicity purposes (eg social media). If you have any participants in your group who do not have photo permission, it is the Leaders’ responsibility to ensure they are not in any photographs.

Does the Leader who books in the group need to attend the event?

No. The Leader who books in the group will be the person who is sent all correspondence for All Sections Day, including the wristbands.  They need not be the Leader In Charge or on site on the day.  Groups will be sent a registration form to hand in on arrival.  This will request details of the Leader who is responsible for the group on site on the day, including their mobile phone number, and details of all members of their group.

Do we need to arrange our own Emergency Home Contact?

Yes – normal rules for Scouting and Guiding one day activities apply to this event, including arranging your own Emergency Home Contact. Don’t forget to tell them when you all get home at the end of the day!

Will we be able to buy lunch on site?

There will be limited availability of food available to buy. The café in Diagon Alley will be open for most of your visit, but will be closed from 1-2pm.  Unfortunately they would be unable to cater for lunch for all of the visitors on site for All Sections Day, but they will of course be selling hot and cold drinks and snacks.  Please ask all members of your group to bring their own packed lunches.

What do we wear?

This is a members’ uniform event, so all Guiding and Scouting members should come in appropriate uniform. Trainers are the best footwear – the event is being held on a Showground and will involve a lot of walking.  If there has been a lot of rain, the ground could be quite muddy, so please bear this in mind.  Don’t forget sun hats, sun cream and wet weather gear, as appropriate.

Why are we being given the option of buying ice creams in advance?

Due to the numbers of visitors on site for All Sections Day, it will be much easier for all concerned if you pre-book ice creams instead of everyone queuing up to buy them on the day. We will also be able to avoid the disappointment of running out of ice creams if you have pre-booked.  Group leaders will be able to collect the ice creams at your convenience at any time from The Leaky Cauldron in Diagon Alley.

Will we still be able to buy ice creams on the day?

Yes you will, but we can’t guarantee not to run out!

What about people who are have dietary requirements and allergies?

There will be alternatives to ice creams on sale at WS2017, but these will not be pre-bookable.